Storing your data safely is one thing, but then transferring this data, whether you move to a new service or you need to share it with a colleague, can be especially dangerous or risky if you don’t take the correct precautions. Emails can go awry and files can become corrupt along the way; there are a lot of risks that come with sharing your files.
There are a number of methods to transfer your data safely and securely.
UnsafeData Transfer Options
Just as there are safe options, there are methods that you should avoid at all costs if you want to keep your data safe. Even in unexpected situations, like the news that Microsoft Teams will replace Skype for Business, where you have to prepare to transfer your data before a set date, you should still take the necessary precautions.
While e-mail is the most common way to transfer files and documents and it is usually fine for everyday files, when it comes to more sensitive data, this is not safe or secure. There is no way to encrypt files using this method and the data is often shared through several machines before it will reach the intended inbox. There are simply too many risks of breaches when it comes to e-mails.
File Transfer Protocol
Similar to e-mail, this method also suffers from a lack of security. All kinds of data can be sent along the network along with the intended file, including sensitive usernames and passwords, which make it simply too much of a risk to use for large transfers of data and should be avoided. Additionally, employers should implement clear Bring Your Own Device procedures, along with using a cloud access security broker, available at www.McAfee.com. A CASB is cloud-hosted software which acts as a middleman between users and the cloud service provider, essential for keeping everyone safe on the cloud.
Safe Data Transfer Options
For a data transfer method to be considered safe for larger amounts of sensitive data, it must include the following features:
A Protected Network
If the network you are transferring data across is unprotected and, therefore unsafe, the data you are transferring will be the same.
Encrypting your data means that it must be decrypted in order to be accessed. This means that no users without authorization will be able to access the files that you transfer.
Your recipient must be able to confirm their identity and authority for accessing the files that you transfer. It is easy enough for cyber attackers to claim to be using a different system and claim access to your files if you don’t implement this step.
The visibility of the files you transfer is essential, even if you are transferring large amounts of data. You must ensure that the files remain the same at the beginning and end of the transfer. Have the recipient conduct a report on the received files and compare this to the files that you sent originally. This way, you can detect if any of the files have been altered or tampered with along the transfer.
Conducting a large data transfer is always risky, but it can be done safely if you take the necessary precautions to ensure that your data is protected from the moment you send it.